Monthly Archives: June 2015

Toastmasters Club Officer Training for Secretary

Dear Fellow Toastmasters,

Here are the resources I showed and referred to in my Club Officer Training for the office of Secretary. If you have any questions or suggestions, please contact me at kelley nnn nospam at gmail dot com.

To find Club Central, log in at the Toastmasters International site, click the Menu button in the upper left hand corner, click “Leadership Central” in the drop down menu, then click on “Club Central” in the submenu. From there, you will be able to access your club’s administration page. You will also want to look at “Club Officer Tools”. There you will find resources such as an electronic copy of the Club Officer Handbook, and information about the Distinguished Club Program and Club Success Plan.

Club Leadership Handbook PDF (direct link)
Plain text template for minutes writeup – Windows version
Sample of written up minutes using the template – Windows version
Plain text template for minutes writeup – *nix version
Sample of written up minutes using the template – *nix version
Minutes taking cheat sheet from Tony DeLeon (MS Word file)
Minutes taking cheat sheet designed by me (Google Sheet)
Checkbox image used in the Google Sheets cheat sheet
Sample of minutes taken directly on agenda – front of sheet (jpeg)
Sample of minutes taken directly on agenda – back of sheet (jpeg)
Minutes taken directly on agenda – both sides (pdf)
Guide to the Secretary role from the Club Officer Handbook
The agenda and case studies from the session, including duties list (pdf file)
The agenda and case studies from the session, including duties list (Open Document Format file)
Sample spreadsheet to track your Club Success Plan
Free Toast Host for creating a home page for a club
Easy Speak for automating club administration
District 4 home page
District 101 home page

Example of a club’s charter document:


To submit your club’s updated Officer list, go to

Good luck!


Trying Too Hard

In a post titled The Problem with the FizzBuzz Problem, Gayle Laakmann McDowell discussed the cognitive trap that a high performer can fall into when faced with a deceptively inelegant real world problem. She called it the “Smart Person’s Mirage.”

I was caught in this trap in an interview once myself. I was asked to write a function that took an integer parameter and wrote out an ascii art diamond pattern in the given size, like this:


The symmetry cried out to me. There must be some way, I was sure, to leverage it in both directions at once. It seemed like an affront to the concept of elegance if I didn’t! Also, there were so many options. Use a buffer, or several, or none? Make nested loops? How should an even parameter be handled?

In a matter of minutes, I had pieces of at least three conflicting solutions scattered all over the whiteboard. That was when the interviewer let me know that that was exactly what the question was designed to test for.

The way out of this failure mode is to not try too hard. As tempting as it is to write code poetry and dazzle my interviewer, the bottom line is that it’s not required. Moving forward with something, anything, that actually completes the task is. Optimizaton, neatness and elegance (and sometimes insight) can come later.

Inspired by Gayle’s post, I revisited the ascii art diamond problem. By letting go of finding a “perfect” solution, I came up with a workable one in a couple of minutes. Here it is in all its kludgy, messy glory.

    /* diamond.c
     * utility to take an integer on the command line and
     * output an ascii art diamond in that size made of splats
    #include <stdio.h>
    #include <string.h>
    #include <stdarg.h>
    #define MAX_DIMENSION 41
    int main (int argc, char **argv) {
    	char line[MAX_DIMENSION];
	static char on_char = '*';
	static char off_char = ' ';
	int dimension = DEFAULT_DIMENSION;
	int midpoint;
	int lineno = 1;
	int columnno = 1;
	int i, j;

	if (argc > 1) {
		dimension = atoi (argv[1]);
		/* even dimensions end up being treated as the
		 * next highest odd dimension (ex. 4 makes a 5x5)
    /*		if (dimension % 2 == 0)
			dimension += 1; */
		if (dimension > MAX_DIMENSION)
			dimension = DEFAULT_DIMENSION;

	memset (line, off_char, MAX_DIMENSION * sizeof (char));
	midpoint = dimension / 2 + 1;

	/* print top half of lines to midline */
	for (i = 0; i < midpoint; i++) {
		printf ("%s\n", line);
		line[midpoint - i] = on_char;
		line[midpoint + i] = on_char;
	/* print bottom lines */
	for (; i > -1; i--) {
		line[midpoint - i] = off_char;
		line[midpoint + i] = off_char;
		printf ("%s\n", line);
	return 0;