Dear Fellow Toastmasters,
Here are the resources I showed and referred to in my Club Officer Training for the office of Secretary. If you have any questions or suggestions, please contact me at kelley nnn nospam at gmail dot com.
To find Club Central, log in at the Toastmasters International site, click the Menu button in the upper left hand corner, click “Leadership Central” in the drop down menu, then click on “Club Central” in the submenu. From there, you will be able to access your club’s administration page. You will also want to look at “Club Officer Tools”. There you will find resources such as an electronic copy of the Club Officer Handbook, and information about the Distinguished Club Program and Club Success Plan.
Club Leadership Handbook PDF (direct link)
Plain text template for minutes writeup – Windows version
Sample of written up minutes using the template – Windows version
Plain text template for minutes writeup – *nix version
Sample of written up minutes using the template – *nix version
Minutes taking cheat sheet from Tony DeLeon (MS Word file)
Minutes taking cheat sheet designed by me (Google Sheet)
Checkbox image used in the Google Sheets cheat sheet
Sample of minutes taken directly on agenda – front of sheet (jpeg)
Sample of minutes taken directly on agenda – back of sheet (jpeg)
Minutes taken directly on agenda – both sides (pdf)
Guide to the Secretary role from the Club Officer Handbook
The agenda and case studies from the session, including duties list (pdf file)
The agenda and case studies from the session, including duties list (Open Document Format file)
Sample spreadsheet to track your Club Success Plan
Free Toast Host for creating a home page for a club
Easy Speak for automating club administration
District 4 home page
District 101 home page
Example of a club’s charter document:
To submit your club’s updated Officer list, go to http://www.toastmasters.org/clubbusiness.